Part 5, Section 3
Resignation of Commission

You may resign your commission at any time.  Should you decide to resign, you must notify the Secretary of State by certified mail, destroy your notary seal, and within 30 days of your resignation you must deliver all of your notarial journals and papers to the County Clerk’s office where your oath and bond are on file.

If you simply let your commission expire and do not obtain another commission within 30 days of expiration, you must, within those 30 days, deliver all of your notarial journals and papers to the County Clerk’s office where your oath and bond are on file.

Although not a pleasant thing to think about, it is also a good idea to leave instructions with your spouse, a family member or close friend with what to do should you pass away during your commission period.  Should you die during your commission period, then the executor of your estate or a personal representative needs to notify the Secretary of State of your death and deliver all of your notarial journals and papers to the County Clerk’s office where your oath and bond are on file. 
Government Code § 8209(b)

The County Clerk’s office may destroy your notarial journals and papers after 10 years, but you must NEVER destroy any of your notarial journals or papers yourself.  Should you or anyone else destroy, deface or conceal any of your notarial records, that person is guilty of a misdemeanor as well as possible civil liability.  Government Code § 8221
 

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